A spam email refers to an email sent using the GIHS webmail that has more than 40 recipients that falls under any of the categories below:
Advertising: Emails about any type of business advertising or transactions (whether apparent or contextual). This includes emails regarding business promotions, product and service advertisement whether school-related or not.
Lost Property: Emails regarding lost property of any kind.
Surveys with Incorrect Formatting: Surveys and survey links sent via the school email without the correct format and details.
Replies to Spam: Replies to group emails sent back to the group. For example, replying to a whole school survey email and sending the reply to the whole school or year level.
Flame/Troll Mail: Group emails that are otherwise deemed as inappropriate in content for a group email. This includes emails sent for conversational, complaining, ‘heckling’ or ‘trolling’ purposes.
Note: Group emails refer to emails sent via clicking on particular default groups set by the address book of the school email system. Such groups include: Year level emails, all staff emails, emails sent to the whole school, etc. A full list can be found by checking out the box on the top right hand corner of the email global address book.
Exemptions
To avoid misconception and confusion, the following types of group emails are NOT considered spam:
Surveys: Emails with surveys or links to survey for school purposes that have correct formatting and details, this includes:
The purpose of the survey.
The subject that the survey is for.
Your name.
Please do NOT include emotive comments about how desperate one may be to get others to complete the survey.
School Events: Any promotion or notification of school events, clubs or activities that have correct formatting and details detailed below:
An appropriate Title.
The name of the event, club or activity.
Details regarding when and where the event, club or activity will take place.
The name of the organiser of the event, club or activity.
Contact Details.
Consequences for Non-Compliance
Failure to comply to any of the rules and regulations will result in one warning and then a detention for the second offense.
Remember, there are always alternatives to getting your message across to students. For example, if you have lost something, you can contact your homegroup teacher to put a note into the daily bulletin/Daymap which would be conveyed to the students.
Most students have been doing the right thing and are using the school email system appropriately. Please take full note of these rules and regulations. With everyone’s cooperation, we can make the usage of the school email system a pleasant experience.
If you are having any problems following the guide/tutorial, please contact an organiser of this wiki by email. We will try to answer your questions as soon as possible.
A spam email refers to an email sent using the GIHS webmail that has more than 40 recipients that falls under any of the categories below:Classification of Spam Emails
Note: Group emails refer to emails sent via clicking on particular default groups set by the address book of the school email system. Such groups include: Year level emails, all staff emails, emails sent to the whole school, etc. A full list can be found by checking out the box on the top right hand corner of the email global address book.
Exemptions
To avoid misconception and confusion, the following types of group emails are NOT considered spam:Consequences for Non-Compliance
Failure to comply to any of the rules and regulations will result in one warning and then a detention for the second offense.Remember, there are always alternatives to getting your message across to students. For example, if you have lost something, you can contact your homegroup teacher to put a note into the daily bulletin/Daymap which would be conveyed to the students.
Most students have been doing the right thing and are using the school email system appropriately. Please take full note of these rules and regulations. With everyone’s cooperation, we can make the usage of the school email system a pleasant experience.
If you are having any problems following the guide/tutorial, please contact an organiser of this wiki by email. We will try to answer your questions as soon as possible.